AGM and EGM

Updates as at 12 May 2020, 9 a.m. (Singapore time)

We will convene and hold our 10th Annual General Meeting (“AGM”) by electronic means on 3 June 2020, Wednesday 10 a.m. (GMT+8).

Due to the current Covid-19 restriction orders in Singapore, ARA LOGOS Logistics Trust (“ALOG”) Unitholders will not be able to attend the AGM in person.

Unitholders may participate at our AGM by:

  • pre-registering to observe and/or listen to the AGM proceedings via live audio-visual webcast or live audio-only stream (authentication required);
  • submitting questions in advance of the AGM; and
  • appointing the Chairman of the Meeting as proxy to attend, speak and vote on their behalf at the AGM.

Unitholders can access the announcement, Notice of AGM and proxy form below:

  1. Announcement on key dates
  2. Notice of AGM
  3. Proxy Form

Key dates/deadlines: The table below sets out the key dates/deadlines (in Singapore time) for Unitholders to note:

1. Pre-registration

Key dates Actions
9 a.m. on 12 May 2020 (Tuesday)

Pre-registration starts

  • Unitholders may begin to pre-register at https://aralogos-agm.listedcompany.com/ara-logos-2020-agm for live audio-visual webcast and/or live audio-only stream of the AGM proceedings.
  • You will be required to fill in your name, NRIC/passport number, shareholding type and email address to enable ALOG’s Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd. to verify your status as a Unitholder.
10 a.m. on 1 June 2020 (Monday)

Pre-registration closes. Deadline for Unitholders to:

  • pre-register for live audio-visual webcast and/or live audio-only stream of the AGM proceedings; and
  • submit questions in advance.
4 p.m. on 2 June 2020 (Tuesday)

Receipt of Confirmation Email

Authenticated Unitholders will receive an email which will contain user ID and password details, as well as instructions on how to access the live audio-visual webcast and/or or live audio-only stream of the AGM proceedings (the “Confirmation Email”).

Unitholders who do not receive the Confirmation Email by 4 p.m. on 2 June 2020, but have registered by the 10 a.m., 1 June 2020 deadline should contact ALOG’s Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at +65 6230 9768 or +65 6230 9580.

2. Question Submission

Key dates Actions
9 a.m. on 12 May 2020 (Tuesday)

Submission opens

  • Unitholders will not be able to ask questions at the AGM during the live webcast, and therefore it is important for Unitholders to pre-register and submit their questions in advance of the AGM.
  • Unitholders can submit your questions related to the resolutions to be tabled for approval at the AGM to the Chairman of the Meeting in the following manner:
    1. At the pre-registration website: https://aralogos-agm.listedcompany.com/ara-logos-2020-agm; or
    2. Via email to the Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at SRS.TeamD@boardroomlimited.com; or
    3. If submitted by post, be deposited at the office of the Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at 50 Raffles Place, #32-01 Singapore Land Tower, Singapore 048623.
  • Please also provide the following details:
    1. your full name;
    2. your address; and
    3. the manner in which you hold units in ALOG (e.g., via CDP, CPF or SRS)

    Please note that Unitholders will not be able to ask questions at the AGM during the live webcast.

    In view of the Covid-19 restriction orders, you are strongly encouraged to submit your questions at the pre-registration website.

10 a.m. on 1 June 2020 (Monday)

Submission closes

We will endeavour to address all substantial and relevant questions received from Unitholders during the AGM through live audio-visual webcast and/or live audio-only stream.

We will publish the minutes of the AGM on our corporate website and on SGXNET, and the minutes will include the responses to substantial and relevant questions from Unitholders which are addressed during the AGM.

3. Proxy Forms Submission

Key dates Actions
9 a.m. on 12 May 2020 (Tuesday)

Submission opens

Please appoint Chairman of the Meeting as your proxy if you wish to exercise your voting rights on the resolutions tabled at the AGM.

Please give specific instructions as to voting, or abstentions from voting, in respect of a resolution in the proxy form, failing which the appointment of the Chairman of the Meeting as proxy for that resolution will be treated as invalid.

Kindly download, complete and sign the proxy form and return to us in the following manner:

By post: please post the signed proxy form to our Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at at 50 Raffles Place, #32-01 Singapore Land Tower, Singapore 048623 as indicated in the proxy form.

By email: please email a scanned copy of the signed proxy form to our Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at SRS.TeamD@boardroomlimited.com

in either case, by 10.00 a.m. on 1 June 2020, being 48 hours before the time fixed for the AGM.

In view of the current Covid-19 situation and the related safe distancing measures which may make it difficult for Unitholders to submit completed proxy forms by post, Unitholders are strongly encouraged to submit completed proxy forms electronically via email.

5 p.m. on 21 May 2020 (Thursday)

Submission closes (for CPF or SRS investors only)

Deadline for CPF or SRS investors who wish to appoint the Chairman of the AGM as proxy to approach their respective CPF Agent Banks or SRS Operators to submit their votes.

10 a.m. on 1 June 2020 (Monday)

Submission closes (for Unitholders other than CPF or SRS investors)

FAQs

Registration

Only Unitholders of ALOG will be able to register to watch the live webcast.

You will need to pre-register at the website https://aralogos-agm.listedcompany.com/ara-logos-2020-agm before 1 June 2020, 10 a.m. (Singapore, GMT+8).

We will verify your Unitholding status after your registration. Authenticated Unitholders will receive an email confirmation that contains the following by 2 June 2020, 4 p.m. (Singapore, GMT+8):

  1. your unique user ID and password
  2. the link to access the live audio-visual webcast; and
  3. a toll-free telephone number to access the live audio-only stream

Unitholders can then observe and/ or listen to the AGM proceedings through a live audio-video webcast via their mobile phones, tablets or computers.

No, only Unitholders of ALOG will be able to register to watch the live webcast and/or listen to the live audio-only stream.

No. Please contact the relevant intermediary through which they hold such units as soon as possible in order to make the necessary arrangements for them to participate in the AGM.

Yes. Please pre-register at the website https://aralogos-agm.listedcompany.com/ara-logos-2020-agm before 1 June 2020, 10 a.m. (Singapore, GMT+8)

However, if you wish to exercise your voting rights, you need to contact your respective CPF Agent Banks and/or SRS operators through which you hold your ALOG units as soon as possible.

If you have pre-registered but do not receive the confirmation email by 4 p.m. (Singapore, GMT+8) on 2 June 2020, please contact our Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at +65 6230 9768 or +65 6230 9580.

Voting

No. ALOG’s constitution does not allow Unitholders to submit their votes online.

If you wish to exercise your voting rights on the resolutions tabled at the AGM, please download, complete and sign the proxy form and return to us by 1 June 2020, 10 a.m. (Singapore, GMT+8) in the following manner:

  1. By post: please post the signed proxy form to our Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at at 50 Raffles Place, #32-01 Singapore Land Tower, Singapore 048623 as indicated in the proxy form.
  2. By email: please email a copy of the signed proxy form to our Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at SRS.TeamD@boardroomlimited.com

Please appoint Chairman of the Meeting as your proxy and give specific instructions as to voting, or abstentions from voting, in respect of a resolution in the proxy form.

In view of the Covid-19 restriction orders, you are strongly encouraged to submit completed proxy forms electronically by email.

You can download it here.

Please submit to us by 1 June 2020, 10 a.m. (Singapore, GMT+8). For CPF/SRS investors, please do so by 21 May 2020, 5 p.m. (Singapore, GMT+8).

No. Kindly appoint our Chairman of the Meeting as your proxy if you wish to exercise your voting rights.

Asking Questions

Yes. Unitholders can submit your questions related to the resolutions to be tabled for approval at the AGM to the Chairman of the Meeting in the following manner:

  1. At the pre-registration website: https://aralogos-agm.listedcompany.com/ara-logos-2020-agm; or
  2. Via email to the Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at SRS.TeamD@boardroomlimited.com; or
  3. If submitted by post, be deposited at the office of the Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at 50 Raffles Place, #32-01 Singapore Land Tower, Singapore 048623.

Please also provide the following details:

  1. your full name;
  2. your address; and
  3. the manner in which you hold units in ALOG (e.g., via CDP, CPF or SRS)

Please note that Unitholders will not be able to ask questions at the AGM during the live webcast.

In view of the Covid-19 restriction orders, you are strongly encouraged to submit your questions at the pre-registration website.

All questions must be submitted to us by 1 June 2020, 10 a.m. (Singapore time, GMT+8).

We will endeavour to address all substantial and relevant questions received from Unitholders during the AGM through live audio-visual webcast.

We will publish the minutes of the AGM on our corporate website and on SGXNET, and the minutes will include the responses to substantial and relevant questions from Unitholders which are addressed during the AGM.

General

Due to the constantly evolving Covid-19 situation in Singapore, we may be required to change our arrangements for the AGM at short notice. Unitholders should check http://investor.aralogos-reit.com/agm2020.html for the latest updates on the status of the AGM.

This is due to the extension of the “circuit breaker” period until 1 June 2020 by the Multi-Ministry Taskforce on 21 April 2020.

Printed copies of Notice of AGM and proxy form will not be sent to Unitholders. Please refer to the digital copy of the Notices available on our corporate website and on SGXNET.

In view of the logistical challenges posed by Covid-19 ‘circuit breaker’ measures, we strongly encourage Unitholders to refer to the digital copy of the Annual Report 2019.

If you still wish to have a printed copy, kindly send an email request to alog-enquiry@ara-group.com and state the following in your email:

  1. your full name
  2. your mailing address
  3. the manner in which you hold units in ALOG (e.g., via CDP, CPF or SRS)

Delays in the delivery of printed copies are expected in view of the Covid-19 circuit breaker measures which are currently in place in Singapore.

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